Legal Ops Program & AI Enablement

ABOUT US:

Notion helps you build beautiful tools for your life’s work. In today's world of endless apps and tabs, Notion provides one place for teams to get everything done, seamlessly connecting docs, notes, projects, calendar, and email—with AI built in to find answers and automate work. Millions of users, from individuals to large organizations like Toyota, Figma, and OpenAI, love Notion for its flexibility and choose it because it helps them save time and money.

In-person collaboration is essential to Notion's culture. We require all team members to work from our offices on Mondays, Tuesdays and Thursdays, our designated Anchor Days. Certain teams or positions may require additional in-office workdays.


ABOUT THE ROLE:

Join Notion’s Legal team to help streamline daily operations and build scalable programs, systems, and reports. You’ll work closely with the Legal Operations Lead to clarify processes, improve tools, and make insights more accessible.


WHAT YOU'LL ACHIEVE:

- Keep Legal’s eBilling and matter management running smoothly (vendor onboarding, matter setup/updates, invoices, accruals, budgets, data hygiene and vendor/timekeeper maintenance).

- Coordinate approvals and dependencies with Legal, Procurement, and Finance/AP to ensure accruals and timely payment processing.

- Support projects and needs across legal functions (commercial, employment, IP, corporate, litigation) as needed.

- Own and maintain Legal’s knowledge spaces by keeping hubs organized, standardizing taxonomy, and ensuring information is current and easy to find.

- Support Legal Ops initiatives (intake, process improvements, and other cross-team projects).

- Drive projects from scoping to delivery by defining requirements, building plans, aligning stakeholders, and tracking milestones.

- Track and report key metrics and trends, and surface insights (e.g., spend trends and cycle times).

- Maintain and improve standard operating procedures (SOPs), and support materials; help implement scalable future-state processes.

- Help evaluate legal tech and AI tools, support implementations/integrations, and help pilot and optimize automation to improve adoption and productivity.


SKILLS YOU'LL NEED TO BRING:

- 5-8 years of experience in legal operations and/or legal technology, with a focus on automation.

- Hands-on experience with AI tools to work smarter, improve efficiency, and deliver better results

- Hands-on experience with legal tech tools such as matter management systems, e-billing platforms, contract lifecycle management (CLM), or analytics platforms

- Ability to turn ambiguous operational problems into clear requirements and scalable solutions (process design, systems thinking, and technology)

- Technology savvy with hands on experience using business tools and platforms (e.g., Notion, spreadsheets, dashboard tools)

- Resilient, adaptable, and resourceful with the ability to build meaningful relationships and trust with internal and