Job Summary:
The Accounting Specialist is a highly dependable and detail-oriented accounting professional who supports key Accounts Payable (AP) and Accounts Receivable (AR) functions. This role provides flexible, as-needed support, with a heavier workload during peak seasons and reduced hours at other times of the year. The individual in this role processes invoices, manages vendor payments, handles billing and collections, applies cash, and performs reconciliation activities, ensuring accuracy and compliance with company policies and financial controls. They also serve as a critical backup to the in-house accounting team during periods of increased workload or staff absences. This position requires a high degree of organization, accuracy, and responsiveness while maintaining positive relationships with internal stakeholders and external partners.
Essential Duties and Responsibilities:
Accounts Payable
- Invoice and Payment Processing:
- Receive, validate, and process vendor invoices in the accounting system.
- Schedule and execute payments (Bill pay, ACH, credit card, wire transfers, checks) in alignment with due dates and cash flow requirements.
- Vendor Management:
- Maintain and update vendor records.
- Respond to vendor inquiries and resolve discrepancies promptly.
- Compliance:
- Ensure adherence to internal controls, approval workflows, tax regulations, and company policies.
- Communication:
- Collaborate with internal departments (e.g., procurement, finance) and vendors to resolve issues and ensure smooth operations.
Accounts Receivable
- Payment Management:
- Apply customer payments received via wire transfer, ACH, and credit card to appropriate accounts in QuickBooks.
- Reconcile payment discrepancies and address customer inquiries related to billing and payments.
- Collections and Customer Support:
- Assist in collections activities, ensuring timely payment from customers and resolving overdue accounts.
- Serve as a contact for accounting-related customer support, including phone-based inquiries.
Qualifications:
- At least 2 years full cycle Accounting experience, particularly AP and AR processing
- At least 2 years QuickBooks Online experience
- CPA is preferred but not required
- Bachelor's Degree in Accountancy or related courses
- Willing to work in a US shift
- Urgent role- should be able to start on April 28, 2025