Investment Management Billing & Project Assistant
Lowenstein SandlerDescription
Who We Are:
Lowenstein Sandler is one of the most sophisticated law firms in the United States, with over 385 lawyers and 300 business services professionals serving clients from offices in New York, Palo Alto, New Jersey, Utah, and Washington, D.C. We recruit candidates who seek a collaborative, entrepreneurial culture that prioritizes our clients, our colleagues, and the communities where we work and live. Committed to career development and to a diverse, equitable, and inclusive workplace, the firm offers many programs and opportunities for personal and professional growth. We seek professionals for our business services group who share these values.
What You Will Do:
This position will sit in our Roseland, NJ office and currently offers a hybrid work opportunity.
This role ensures proper and accurate client billing in the life cycle of the firm’s revenue management and handles routine client billing, as well as supports high-volume Investment Management client matter portfolios. This role will require strong collaborative relationships with attorneys throughout the full cycle of client billing. Excellent client services and satisfaction are required in all areas of the position.
- Responsible for the billing cycle for Investment Management client matters. Establishes, fosters, and maintains professional and collaborative relationships with attorneys, business services personnel, and clients to ensure compliance with both attorney and client specifications; supports all billing processes from engagement to bill posting with tact and diplomacy.
- Understands outside counsel guidelines, client agreed rates, fund allocations, and ensures accurate preparation of bills
- Prepare work in process prebills and bills with accuracy; ensures fee arrangement is in line with the client’s outside counsel guidelines, monitors fee caps, tier discounts and matter budgets; escalates where potential issues might occur (delayed billings, exceeding fee cap, etc.).
- Coordinates prebill to final bill process; ensures that the Billing Partner receive accurate prebills and that they return their prebills in a timely manner. Submits finalized bills/eBills in appropriate template format, adhering to attorney and client specifications. Sends final bills to the client using BillBlast and posts bills in financial system.
- Collaborates with the eBilling Coordinator regarding new client and matter eBilling set-ups. Collaborates with Billing Compliance team to update appropriate fields of client information, according to client billing guidelines. Takes accountability for successful submission and troubleshooting issues.
- Communicates directly with partners, their assistants and clients as requested, including following-up on ebilling revision and contacting clients as needed.
- Establishes effective back-up support processes (cross-training and knowledge transfer) to ensure seamless support for all portfolio matters; ensures adequate coverage when out of the office; communicates to co-workers and attorneys ahead of scheduled PTO.
- Participates in continuous improvement of processes for own portfolio and for the Revenue group as a whole; offers suggestions and seeks guidance to solve issues.
- Assists with various Investment Management billing projects
- Create new client matter accounts (conflict checks, intakes, retainer letter and file opening).
- Accept change and work to incorporate change into daily work environment.
- Clarify tasks; confirm understanding.
- All other duties as assigned.
- Strong attention to detail.
- Excellent written and verbal communication skills.
- Ability to communicate effectively with lawyers, business services employees, and peers.
- Strong organizational skills and an ability to prioritize and complete simultaneous projects with minimal supervision.
- Experience working independently, within cross-functional teams, in a collaborative, professional environment.
- Ability to meet deadlines and work well under pressure.
- Ability to prepare accurate and detailed work product.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint).
- Law firm accounting software experience, such as Aderant, is preferred.
- Basic accounting and math skills to perform billing and reporting tasks.
- Excellent critical thinking skills and problem solving in addition to perform the essential functions of the job.
- Ability to focus attention on a task for some length of time is needed to perform the essential functions of the job.
- Exercise good judgment and decision making in performing essential function of position.
- Bachelor’s degree in Accounting, Finance or Business discipline preferred.
- Minimum three years dedicated specialized billing, collections or account management experience required.
- Hands-on experience performing complex accounting analysis.
- Law Firm or professional services background preferred.
- High level of business acumen and ability to multi-task.
- Ability to assess pertinent information, anticipates issues and outcomes, and makes effective decisions.
- Talent for delivering client service through teamwork.
- Ability to exchange information, present ideas, and report in a clear and concise manner.
- Strong initiative to proactively increase value to the position.
- Strong organizational skills and ability to manage large amounts of data.
- Ability to organize time, prioritizes workload effectively, and works independently.
- High comfort level with sometimes stressful client requirements.
- Reliability, dependability, and strong motivation to respond to requests quickly.
Schedule: Hybrid, Full-Time, Monday-Friday (10:00 am – 6:00 pm EST)
Amount of Travel Required: None
For candidates meeting the requirements, the expected base salary is $60,000 to $70,000. The range provided is the salary that Lowenstein Sandler in good faith believes at the time of this posting that it is willing to pay for the advertised position. Exact compensation will be determined based on individual candidate qualifications and location. Our benefits package includes coverage options for medical, dental, vision, prescription drug, life insurance, disability, FSAs, 401K, and paid time off.
Disclaimers:
This job description is not designed to cover or contain a comprehensive listing of all activities, duties or responsibilities required by employee.
Lowenstein Sandler LLP is not accepting resumes from search firms for this position. Regardless of past practice, all resumes submitted by search firms are to be deemed the sole property of Lowenstein Sandler LLP, and no fee will be paid in the event the candidate is hired by Lowenstein Sandler LLP as a result of the referral.
Lowenstein Sandler LLP is committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, veteran status, gender identity, genetic information, or any other characteristic protected by federal, state, or local law.