Executive & Operations Assistant

Job Title: Operations & Executive Assistant
Location: Remote
Type: Full-Time 

About the Role:
We’re seeking a highly organized and detail-oriented Operations & Executive Assistant to support the founders of a fast-growing payment processing company. This role is ideal for someone who thrives in a dynamic, fast-paced environment and can confidently manage a wide range of business and operational responsibilities—from high-level executive support to hands-on project coordination and research.

You’ll play a critical role in helping the leadership team stay focused and organized, manage key priorities, streamline day-to-day operations, and assist with occasional outbound outreach efforts.

Key Responsibilities:

• Provide direct executive support to the founders: calendar management, meeting prep, travel booking, inbox monitoring, and task prioritization

• Assist with operational tasks including vendor sourcing, process documentation, contract coordination, and reporting

• Help maintain and update company systems (e.g. Notion, Google Workspace, CRMs) to ensure smooth internal operations

• Conduct research on companies, contacts, vendors, tools, or market trends as needed for strategic initiatives

• Support outbound communications such as cold outreach or follow-ups via email and social platforms (LinkedIn, X, Instagram)

• Track projects, deadlines, and to-dos across departments to ensure timely execution

• Handle sensitive and confidential information with the utmost discretion

• Step in as needed for ad hoc administrative tasks across business and personal domains

What We’re Looking For:

• 2+ years of experience as an Executive Assistant, Operations Coordinator, or similar role supporting leadership

• Excellent written and verbal communication skills

• Highly organized, efficient, and proactive—able to anticipate needs and stay ahead of deadlines

• Strong project management and multitasking abilities

• Comfortable working independently and solving problems without constant direction

• Tech-savvy with familiarity in tools like Google Workspace, Notion, LinkedIn, Slack, and CRMs

Bonus Points For:

• Experience in a startup or fast-paced entrepreneurial environment

• Exposure to sales operations or outreach campaigns

• Familiarity with payment processing, SaaS, or fintech industries

• Light knowledge of automation tools (Zapier, Airtable, etc.)